Make your office space a place where you are not distracted by too much “stuff” and overwhelmed by paperwork. Keep your desk free of clutter so it is a more conducive space to work in. Keep ONLY the essentials on it. If you have a desk and it is piled up with paperwork, you are less likely to deal with the paperwork and more likely to just close the door and “deal with it later!” This is likely not going to happen, so don’t let yourself get to this point.
Keep your office furniture minimal; a desk, chair, a cork board or white board, and a filing cabinet. On your desk you could keep an “in-box”, but in my experience, people end up piling papers there and never actually get to them. This is why I prefer a cork or white board up, over your desk. With an in-box, you only actually see the top item, the others are all covered by it. With a cork, or white board, each item can be seen as it is more “in your face”, and therefore it will be dealt with.
When paperwork comes into your office space, deal with it right then. If you are still receiving paper bills, highlight the date it needs to be paid by and stick it on the board until you pay it. Once you do, file it or recycle it.
If it is an invitation that you don’t want to get rid of until after the date, highlight the date, stick it on the board, enter it into your phone/day planner, and get rid of it when date has past. If it is paperwork regarding income tax, keep an income tax file and file it right away.
If you keep your receipts to check them against your credit card bills, keep a file in your cabinet and add receipts as you get them to the back of the pile, then each month as you go through your bill, check your receipts, then shred them (if they contain items that may need to be returned, keep a separate file for these purchases with warranty information).
In summary, the less cluttered your office space is kept, the more likely it will be used for what it is intended for. Try some of these ideas today and keep them up over time. You’ll be glad you did!
Your Simply Susan organizational tip of the day! 🙂